This policy explains how Dave Thompson’s independent Ward 4 community website (“the website”, “we”, “us”) collects, uses, stores and protects personal information through davethompsonoshawa.ca, its contact and volunteer forms, email updates, and our official Facebook and Instagram accounts.
Who is responsible
Dave Thompson is responsible for the personal information described here. The website and its digital tools are operated on his behalf by Waypoint Heritage. Privacy questions and requests can be sent to hello@waypointheritage.com.
What we collect
- Contact details you give us: name, email address, and optionally phone number, street or neighbourhood.
- Messages and form content: what you write to us, issues you raise, and volunteer interests.
- Email engagement: whether an email update was opened or a tracked link was clicked, so we can understand what is useful.
- Technical information: IP address, browser type, referring page, and basic analytics about how the site is used.
- Social media interactions: if you comment on or message our Facebook or Instagram accounts, we receive what those platforms make available to us.
Why we use it
- To answer questions and respond to messages.
- To coordinate volunteers and community activities you have expressed interest in.
- To send community updates where you have consented, and to measure whether our communications are working.
- To keep the site secure and understand aggregate site usage.
Consent and email
We send email updates only where you have given consent, and every message includes an unsubscribe link. You can withdraw consent at any time using that link or by emailing us. Withdrawing consent stops future email; it does not affect messages already sent.
Cookies and analytics
The site uses a small number of cookies needed for it to function, and privacy-friendly analytics to count visits and understand which pages are used. We do not use advertising cookies or sell data to advertisers.
Sharing
We do not sell personal information. We share it only with service providers who help us run the website — hosting, email delivery, analytics, and form processing — and only as needed to provide those services. We may also disclose information where required by law. Our Facebook and Instagram accounts are operated on Meta platforms, which have their own privacy policies.
Retention
We keep personal information only as long as needed for the purposes above, or as required by law. Records from the website’s earlier use as an election campaign are retained for record-keeping and any applicable financial or legal reporting requirements. You can ask us to delete your personal information sooner where the law allows.
Your choices
You may ask to access, correct or delete the personal information we hold about you, or ask us to stop contacting you. Email hello@waypointheritage.com and we will respond within a reasonable time.
Security
We use access controls, encryption in transit, and limited staff access to protect personal information. No system is completely secure, but we take reasonable steps to safeguard what you provide.
Changes
We may update this policy as the website or our tools change. The date at the top shows the latest version.